Gomez and Sullivan Engineers

Administrative Support - Utica, NY

River

Administrative Support

Location

Experience

2+ years

Skills

Expert with MS Office programs and Adobe Acrobat

Organization

Technical Writing

Reward yourself—work for a company that appreciates you.

Do you enjoy challenging work and project variety? Are you interested in applying your skills to help grow a small company serving the water resources and renewable energy sectors?

If so, Gomez and Sullivan Engineers would like to hear from you.

We are a growing, employee-owned engineering and environmental science consulting firm working at the intersection of renewable energy and environmental restoration with a national reputation for excellence.  We plan to continue our sustainable growth for current and future generations of our employees. We are a multi-disciplined team of civil, water resources, and structural engineers as well as scientists, technicians, and support staff that promotes close coordination and team building. Our company is employee-focused and encourages an atmosphere of continued learning and professional growth, exposure to a wide variety of project responsibilities, and frequent interaction with the firm’s principals and leaders. We firmly believe in treating our team members as well as we treat our clients, and we maintain a personable, positive work environment.

JOB DESCRIPTION

Our company has an immediate opening for an Administrative Assistant in our Utica, NY office location. This position will provide office and technical support for the entire office. Our small-office environment is perfect for the individual who enjoys working within a collaborative team on a wide variety of tasks and projects. We are seeking a committed, detail-oriented individual who will be able to utilize their knowledge and experience for our clients’ immediate and future projects.

RESPONSIBILITIES

  • Maintain day-to-day office activities by assisting with a variety of general administrative tasks, including, but not limited to: purchasing office supplies, scanning and inventorying project files, travel arrangements, expense reports, etc.
  • Compose, proof, edit, format, and compile documents, including, but not limited to: correspondence, reports, proposals, materials for publications and presentations, etc.
  • Develop a working knowledge of the industry’s technical jargon, our company’s capabilities, history, employee skillsets, and project experience to assist with proposal development.
  • Schedule and coordinate client and company meetings, office events, and volunteer activities.
  • Address and distribute incoming communications.
  • Assist with basic IT and MS Office support as well as routine maintenance/troubleshooting for office equipment including computers, printers, etc.
  • Other miscellaneous tasks/projects to assist staff as needed

QUALIFICATIONS

REQUIRED:

  • Strong oral and written communication
  • Bachelor’s degree or Associate’s degree plus a minimum of two years of administrative experience
  • Strong aptitude for computers and ability to learn new software and programs
  • Advanced or expert level proficiency with Microsoft Office/Office 365 (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat, including advanced formatting skills in MS Word (use of styles, table of contents, footnotes, section breaks, headers and footers, hyperlinking, etc.) and Adobe Acrobat (compilation of large documents with hyperlinks, multiple figures, appendices, etc.)
  • Advanced writing and editing skills, including technical writing
  • Ability and desire to understand the industry and our firm’s capabilities and write about our various fields of work,
  • Ability to work independently with a high level of organization
  • Disposition to manage confidential information
  • Excellent communication and interpersonal skills

DESIRED:

  • Experience with
    • MS SharePoint, Publisher, or Project,
    • Adobe Photoshop, Illustrator, or InDesign
  • Willingness and desire to engage in occasional field work/recreational studies along with an experienced crew of engineers and/or environmental scientists
  • Related applicable experience in any of the following areas: contracts (legal/management), permitting, IT helpdesk, bookkeeping, website management, onboarding

BENEFITS

Our employees are considered the firm’s most valuable resource and our goal is to provide a challenging, collaborative and rewarding work environment. We believe in treating our employees with respect and maintaining a personable, positive work experience.  We offer competitive benefits including:

Flexibility

  • Seasonally varying hybrid work schedule including extended remote work periods
  • Additional flexibility as-needed to accommodate personal schedules

Vacations and Holidays

  • Up to 4 weeks of vacation per year depending upon education, and experience
  • 8 Holidays

Health Insurance

  • High Deductible Health Plan with employer contribution to premiums
  • Employer funded Health Savings Account used to fund medical expenses
  • Employer funded Health Reimbursement Account used to offset plan deductibles

Dental and Vision Insurance

Medical Leave

  • Up to 64 hours per year accrued based on time worked
  • Sick Leave Rollover Account for unused sick leave up to 64 hours per year
  • Extended Medical Leave Account for unused sick leave in excess 64 hours per year

Short and Long term Disability Insurance

Parental Leave

  • Up to 12 weeks of Parental Leave within 12 months after the birth of a child

Retirement Plan

  • Profit sharing with contributions well above the industry average
  • Deferred salary 401K Program

Professional Development

  • Financial support for education assistance
  • Publication and teaching opportunities

We are an Equal Opportunity Employer and all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, disability, marital status, or any other protected status.

If you qualify and are interested in joining our team, please submit your resume and cover letter addressed to Leah Belanger to: careers@gomezandsullivan.com